Every young and seasoned professional is an avid fan of slideshows and presentations. You cannot blame them. Slideshows are very handy when dealing with various presentation needs such as reporting, events, and even for client showcases. One of the most common formats used for slideshows and presentations is PowerPoint or PPT. It’s a format that can be made using presentation creation software such as MS PowerPoint or WPS.
PPT has amazing features such as playing videos and using slide animations. However, sometimes, people don’t use them. They just create a simple presentation to share their results, goals, targets, and proposals. For these basic outputs, did you know that you can use a different file format instead? You can choose to convert it from ppt to pdf. In that way, your file can be easily accessible. Here are some reasons why it’s better to use a PDF format for these.
1. PDF compresses your file
It is expected that your PowerPoint presentation is filled with large files such as images, tables, and graphs. Because of this, your whole PPT file might be huge, too. By converting it to PDF, you can decrease this file size. PDF compresses your file to a lesser size, which makes it a more portable document. Through this, it will be easier for you to share your presentation even via email.
2. PDF is always compatible
Since the file size of your document will decrease, it will be a compact version that can easily be accessed using different devices. PDF keeps the overall aesthetic of your presentation, too, so there will no changes in the overall format of your file. From the fonts to the layout, everything will look the same in the PDF document. So, if you are creating a presentation that sends via email, your recipients can access it properly.
Besides that, PDF can also be opened using mobile devices. Thus, if you are busy as a bee and won’t have too much time opening up a computer to review a specific report, the PDF version of your presentation can also be available using your smartphone or tablet.
3. PDF keeps it in good quality
When you hear the word compact and compressed, you may immediately think of how it will impact the quality of your files. Understandably, you wouldn’t want to share blurry graphs of your report. Well, it’s something that you need not worry about converting from PPT to PDF.
By using a reliable tool for file conversion, you can guarantee that the quality of your presentation will remain appealing and understandable. Your recipient will still be able to read even the smallest data that you included in your report. And since PDF acts as an image, they can even zoom it further when using a mobile device.
4. PDF is Universal
Unlike other office applications, PDF is a universal file and has no multiple versions. If you will notice, even word documents or slideshow presentations have different file extensions. This is is because the formatting of your file will depend on the version of the software that you are using. If you will convert your file from PPT to PDF, you wouldn’t need to worry about this.
Regardless if you have converted it 10 years ago or just yesterday, any PDF reader can open your file. You need not consider if the recipient is using different software to access the PDF file. Compare to word and slideshows where there are tons of other options and variations that can affect the outcome of your file, PDF only uses one encryption since it was established.
5. PDF conversion is convenient
Converting a file may sound technical if you will come to think of it. But in reality, exporting your file from PDF to PPT is just a piece of cake. There are multiple ways to do it. You can save your current PowerPoint file as a PDF and you can convert it in no time. It’s basically like saving a different file from the original.
But, if you don’t have access to slideshow software at the moment, or you don’t have the option to save it as a PDF, you can also rely on various converting tools available online like PDFBear. All you need to do is to go to their website and convert your file there. In just 4 steps, you can download the PDF version of your PowerPoint presentation.
6. PDF conversion is safe
One of the many excellent features of a PDF format is its security. It allows you to create an encryption method such as using a password. Through this, only authorized persons can open and access your report. In that way, it will be free from being edited or being copied. You also have the option to limit the number of people accessing the file. You can set special security settings where only a few people can open it. It’s ideal for confidential files such as payrolls or business reports.
Are you ready to convert your files from PPT to PDF? Start today using PDFBear online!